Charity fundraising committee terms of reference

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Fundraising Committee – Terms of Reference

Constitution
The Fundraising Committee shall be a committee of the Board of Diving New Zealand.

Purpose
The purpose of the Fundraising Committee (“the Committee”) is to assist Diving New Zealand in the planning, coordination and implementation of all fundraising activities in support of projects and activities of the association.

• Develop Diving New Zealand’s fundraising strategy.
• Implement, monitor and evaluate the fundraising strategy once it is adopted.
• Review and make recommendations for Board approval on strategies for achieving fundraising objectives, and advise the Board on any fundraising matter.
• Help solicit potential corporate and individual sponsors and donors; assisting with sponsor and donor servicing activities at events when possible.
• Identify and maintain a list of existing and potential sponsors and funders.
• Assist Board Members and anyone else authorised by the Board in managing interactions with sponsors and funders.
• Prepare and recommend a calendar of all fundraising activities.
• Recommend and coordinate policy development where necessary.
• Ensure all reporting activities and documentation are completed and returned to the funder as required within the stipulated time frame.

• The Committee will report to the Diving New Zealand Board on the progress in relation to its funding initiatives.
• The Committee shall:
  • Report directly to the Board via the Chair.
  • Provide written reports on the progress and activities of the Committee.
  • Contribute to an annual evaluation to confirm that objectives are being met and are achieving the desired results.
  • Ensure money is accounted for, and finance report on fundraising events is given to the Treasurer of the Board.
  • The Board shall, at its discretion and from time to time, determine the composition of the Committee, and appoint a convenor.
  • The Chair of the Board shall be an ex officio member of the Committee [ref: DNZ Constitution C18.1.3] but is not counted as a member for the purposes of establishing a quorum unless officially appointed to the Committee by the DNZ Board.
  • In establishing the membership of the Committee, the Board shall have regard to: experience and expertise; demonstrated willingness to work in a constructive and collegial manner with other Committee members and with the wider DNZ membership geographical spread; gender; and where practicable, avoidance of conflict(s) of interest.
  • A quorum for any Committee meeting shall be two thirds (or nearest) of the Committee membership, as constituted at any time.
  • Knowledge and experience of fundraising and sponsorship, including making applications for grants.
  • External and internal stakeholder relationships and connections.
  • Experience with seeking and obtaining both small business and corporate sponsorship. Understanding the different approaches to each type of sponsor targeted.
  • Experience in requesting and seeking funding from with Government agencies and private trusts.
  • Demonstrated experience and capability of working constructively with others and as a team.
  • Ability to communicate and form good relationships with both external and internal stakeholders. ​
  • All members of the Committee shall continue in office until otherwise determined by the Board, or until the member resigns, whichever comes first.
  • The Board shall call for expressions of interest at no greater than three year intervals (commencing from June 2019) to allow for "refreshment" of the Committee, as appropriate.
  • All changes to the membership of the Committee, including resignations, shall be notified to the Board and recorded in the minutes of the appropriate Board meeting.